
Board Meeting Minutes
August 3, 2022, PM
Minutes for WSC Board Meeting
August 3, 2022, pm
City Hall
- Call to Order: Nikki makes a motion to begin meeting at 7:37 pm, Chris seconds, ALL IN FAVOR
- Attendance: Joe and Julie Bradley, Sarah Nicholas, Clint Scott, Amanda Currier, Sarah Shulz, Ray and Kim Long, and Chris and Nikki Schmitz
- Guests Leslie Waldrop, Kyle and Kristina Hurt, and Ryan and Lynnze Bradley
- Attendance: Joe and Julie Bradley, Sarah Nicholas, Clint Scott, Amanda Currier, Sarah Shulz, Ray and Kim Long, and Chris and Nikki Schmitz
- Girl’s Tournament Team option
- Leslie Waldrop is here to represent a group of U12 girls. They would like to have a neutral, skilled coach that will take a combination of Clint’s team and Sarah’s team to go play in tournaments.
- Concerns
- Feel daughters should have same opportunity to have a tournament team as the boys in order to gain more competition
- Due to prior incidents, there are several girls and parents that refuse to work with another coach and they want a neutral coach for their girls
- Coach that will challenge the girls and build upon skill levels that the girls can build from an experienced coach
- Be forced to play for another club or choose another sport
- Concerns
- Clint mentioned that he could encourage his girls to go play for Sarah in tournaments but he could also take his team to a tournament(s), as well.
- For this season and next, we will continue with the 2 rec teams, Clint coach of one and Sarah coach of the other, and then they can bring the teams together to attend tournaments with Sarah coaching the combined team.
- Leslie Waldrop is here to represent a group of U12 girls. They would like to have a neutral, skilled coach that will take a combination of Clint’s team and Sarah’s team to go play in tournaments.
- Start of Meeting
- Review previous minutes
- Ray made a motion to approve previous minutes, Sarah N. seconds, ALL IN FAVOR
- Financial Reviews $37,722.63 Sarah N. makes a motion to approve financials, Nikki seconds, ALL IN FAVOR
- Proposed Budget
- Software
- Sarah N. makes a motion to switch to QuickBooks at approximately $25/month ($300/year) for financials, Sarah S. seconds, ALL IN FAVOR
- Budget Proposal
- Ref fees change to $28,000
- QuickBooks $300
- OSA $9,000
- Sphere (fees for transaction in GotSport)- $9,000
- Field equipment $13,000
- Go in with high school to get some goals
- Concessions $6,000
- Wanting to open concession during all festival games, tournaments, and during Futsal games
- Have Lynnze Bradley run the concession stand and Sara Shulz will help
- More to come to and approval will be voted on
- Software
- Review previous minutes
- Balances to be reviewed
- Balances
- GotSport -$1,644 for registration, $1,650 for tournament for a total of $3,294
- Tournament should be $825 because of a “dummy” registration created. Joe will reach out to rectify this
- GotSport -$1,644 for registration, $1,650 for tournament for a total of $3,294
- Refunds
- Kennady MakesCry’s mom requested a refund because she is going to competitive
- Joe will send a message for them to have them plead their case and we will vote after that.
- Kennady MakesCry’s mom requested a refund because she is going to competitive
- Field Painting payment
- Sarah makes a motion to pay Jay ? for 1 hour and Jaden Bradley for 3 hours painting fields, Nikki Seconds
- Hire Jay to paint and Braden Hinton and Joe Bradley will help as they can
- Ray makes a motion for a newspaper ad and radio advertisement thanking the city and Jay and an Amazon gift card for $100 (plus a horn), Sarah N. seconds, ALL IN FAVOR
- Futsal Ref Coordinator Payment
- Nikki makes a motion to pay Amanda $600 for the Futsal season, Clint seconds, ALL IN FAVOR
- Balances
- Building Committees
- Dispute/Grievance Committee
- Julie Bradley, Sarah Nicholas and Kim Long
- Coaching
- Clint Scott, Petra Se, Shamus Moore and Joe Bradley
- Field Work
- Chris and Nikki Schmitz
- Tournament
- Sarah Nicholas
- Futsal (to have someone out there every night)
- Ray Long, Chris Schmitz, and Joe Bradley
- Donations
- Jonathan Berrong, Clint Scott, Sarah Shulz, Kim Long, and Amanda Currier
- Dispute/Grievance Committee
- Futsal
- Review
- Requests to keep the facility open longer
- Future Dates
- Winter Season 1 Nov.-Dec
- Winter Season 2 Jan.-Feb.
- Tournaments
- Play 6 games in season and then end of season tournament in December
- Rules
- Amanda will write the rules and will create a handout to have ready at next meeting
- Review
- Field Work
- August 14 is field work day
- Ray makes a motion to order new nets, clips and flags for approximately $800, Sarah N. seconds, ALL IN FAVOR
- Holes on field to fill in
- Fields A, B and C
- Need filled before August 11
- Improvements/additions
- Goals (fold-a-goal), 4 flat, 2 portable and 1 full size goal for field 2
- Fall 2022
- Schedule
- Each club will schedule their own games. Teams need to be submitted the Friday before the festival weekend
- In-house
- 4 games per age group
- Try to get a couple of in house games before the tournament (Sept. 17)
- In-Person Registration
- August 31
- Sept. 7- Coaches’ meeting and board meeting
- Photographer
- Steven Wheeler
- Get prices and club will pay him to come take pictures (mainly tournaments) then parents can get online and save as many pictures as they want
- Steven Wheeler
- Schedule
- Tournaments
- Rules
- Field Marshals
- Need to have members out there during festivals and tournaments
- Education Courses
- Referee
- Referee Assignor
- Amanda is working on getting refs certified
- Sarah N. makes a motion to reimburse Riley Taylor $75 for his certification, Ray seconds, ALL IN FAVOR
- Communicate with the kids to go to learning.ussoccer and make a profile and do safe sport certification
- Referee Assignor
- Coaches
- Background, safe sport and concussion MUST be completed by all coaches
- Referee
- Website
- App
- Need to change the link for WSC Programs
- App
- Safety/Facility Coordinator
- Goals need anchored
- Signs stating not to hang on goals
- OneOk Donation
- If under $5,000, the board did not need to meet but if it is over $5,000 the board will need to meet quarterly
- Would like to get more lights to finish the east side
- If under $5,000, the board did not need to meet but if it is over $5,000 the board will need to meet quarterly
- Adjournment
- Nikki makes a motion to adjourn at 12:01, Chris seconds, ALL IN FAVOR
Next meeting Sept. 7, 2022 at City Hall