
Board Meeting Minutes
April 5, 2023, 7:30 pm
Minutes for WSC Board Meeting
April 5, 2023, 7:30 pm
City Hall
- Call to Order: Nikki makes a motion to begin meeting at 7:43 pm, Skylar seconds, ALL IN FAVOR
- Attendance: Joe Bradley, Dustin Michaels, Skylar Rigsby, Kim Long, Gabe Ferrell, Shamus Moore, Jonathan Rainey, Amanda Currier, Erin Hinton and Chris and Nikki Schmitz
- Guests: Ryan Bradley
- Attendance: Joe Bradley, Dustin Michaels, Skylar Rigsby, Kim Long, Gabe Ferrell, Shamus Moore, Jonathan Rainey, Amanda Currier, Erin Hinton and Chris and Nikki Schmitz
- Start of Meeting
- Previous Minutes
- Skylar makes a motion to approve previous minutes, Dustin seconds, ALL IN FAVOR
- Financial Reviews
- $44,129.94 as of March 31st
- March bought in $9,930- mostly registration
- Spent $1,505 on referees
- Spent ~$3,488 on goals
- Concession- discussed opening a second account for concession
- Outstanding Balance
- Painting the fields
- Braden Hinton- 3 hours 30 minutes, Dominic Acuna- 3 hours, Drake Rainey- 3 hours, Joe Bradley- 17 hours and Logan Doyals- 9 hours and 15 minutes
- Chris made a motion to approve payments to the above mentioned for painting, Nikki seconds, ALL IN FAVOR
- Braden Hinton- 3 hours 30 minutes, Dominic Acuna- 3 hours, Drake Rainey- 3 hours, Joe Bradley- 17 hours and Logan Doyals- 9 hours and 15 minutes
- 66 Ink- $2,702
- OSA- $20
- More checks- ~$150 (2 sets of checks=200)
- Skylar makes a motion to approve outstanding balances, Jonathan approves, ALL IN FAVOR
- Painting the fields
- Previous Minutes
- TopSoccer
- Schedule
- April 13, April 28, and May 12 with March 31st rescheduled for May 26
- Volunteers
- Google forms
- Expectations
- Schedule
- Highschool
- WSC Night
- WSC night April 14th against Clinton
- WSC Night
- Website/Communication
- Website
- Updates and adding this weekend’s schedule
- State Tournament promotion
- Website
- Fundraiser & Capital Improvements
- Donations
- Jonathan gained several more sponsors
- New banners/need to order
- Received new one for BancFirst
- New updates
- Options
- Different sponsor prices for different sizes
- Changeable signs (field sign sponsors)
- Options
- Thank You Letter
- Kim will print a general letter to sponsors for tax purposes
- Donations
- Facility Improvements and Updates
- Storage
- City is talking about doing something about our storage
- Sidewalk
- $3,500 concrete for sidewalk from north side of facility to concession
- Waiting on city to approve
- $3,500 concrete for sidewalk from north side of facility to concession
- Lights
- Get more poles and add LEDs (3-4 lights per pole)
- Utility vehicle
- Dirt/Sound
- Need sand or dirt to level fields
- Anchors
- Corkscrew with concrete on top to hook it to the top that lay down so they can mow
- Fields 13, 4, 5 (East side)
- Corkscrew with concrete on top to hook it to the top that lay down so they can mow
- Storage
- Referee
- Paying refs
- Use Arbiter to pay refs
- Waiting for Crockett to get back with Amanda or Joe
- Use Arbiter to pay refs
- Evaluations
- 15-16 evaluations turned in
- Parent feedback was that the refs were professional and did well
- U8 games- tell refs to stay in the middle and not retrieve balls, utilize whistle, etc.
- Have refs get there 30 minutes early
- Referee Assignor pay
- Skylar makes a motion to pay Amanda $600 for season, Chris seconds, ALL IN FAVOR
- Reimbursing ref certification course
- Don’t reimburse refs for their course until they ref
- Paying refs
- Coaching Education
- App
- Mojo is ~$2,000/season
- United Soccer Coaching Foundation 1, 2, 3 ($50/participant)
- Need 12-15 for Adam or an equal to come out here
- Coaching Supplies
- Balls, targets, cones and bags for coaches with our logo
- 200-300 balls for about $800
- Skylar will research options and present at next meeting
- Balls, targets, cones and bags for coaches with our logo
- App
- Competitive
- Update
- U13 has schedule finished but may have to reschedule some
- June 2nd and 3rd Tryouts
- Need to start advertising
- 1 hour sessions with U11/ U12 at 6 pm, u13/U14 at 7pm and U15/U16 at 8pm for Friday and Saturday at 1 pm, 2 pm, and 3 pm (show up early if they want to warm up)
- Back-up date of Sunday, June 3
- Players will show up for the age group that they are trying out for
- Evaluate players and give goals to improve
- Uniforms
- Same uniforms for competitive and get them from soccer.com or Soccer USA
- Coaches can get a coach package at soccer.com
- Same uniforms for competitive and get them from soccer.com or Soccer USA
- Update
- Recreational
- Weatherford April 1
- Went well
- Weatherford April 8
- Schedule will change some
- Flags, stakes, fix nets
- Board members
- Let Joe know if we can’t help
- Skylar will spearhead this weekend
- Ribbon cutting this weekend at 11:00
- Clinton April 15
- Deadline is approaching to withdraw from this weekend
- Elk City April 22
- Deadline is approaching to withdraw from this weekend
- End of Season Tournament April 29
- Medals have arrived
- Board members attending/working?
- Concession
- Field prep
- Promotion
- Joe has emailed everyone on this side of the state to promote the tournament
- Won’t be charged until after tournament
- Photographer
- Use Malone for pictures or we will lose him
- Weatherford April 1
- Academy
- Every Monday and Tuesday
- U10 girls is the only group struggling with attendance
- Coaches
- Every Monday and Tuesday
- Summer Futsal
- Dates
- Begin after June 1 and ends around August 1
- Games
- 12 games
- Teams
- Woodward and Alva are showing interest so we will need coordinate
- Dates
- State Tournament
- June 9-11 with June 23-25 as make-up date
- Golf Carts (8-10 needed)
- Merrick Vandersee is check-in on these; Erin will check the status with her
- 5 for refs, 2 for ice runs and 2 for OSA staff
- Goals
- Order 1 more set of goals like we just bought
- Concession
- Highschool concession ran by competitive team as a fundraiser
- Grill and food warmer
- Chris makes a motion to purchase a food warmer and grill ($800 total), Gabe seconds, ALL IN FAVOR
- Chris makes a motion to purchase ice chest and tables for about $300, Shamus seconds, ALL IN FAVOR
- Need to order
- Feather flags for concession and parking w/Weatherford seal on top
- Banners
- Skylar makes a motion to purchase anything needed, Shamus seconds, ALL IN FAVOR
- Parking
- Flow of parking
- Next meeting
- Explore the option of ground up asphalt or something where we park along the road to minimize blowing dirt, stickers, etc.
- Adjournment– Nikki makes a motion to adjourn, Gabe seconds, ALL IN FAVOR