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Board Meeting Minutes

April 5, 2023, 7:30 pm

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Minutes for WSC Board Meeting

April 5, 2023, 7:30 pm

City Hall

  1. Call to Order:  Nikki makes a motion to begin meeting at 7:43 pm, Skylar seconds, ALL IN FAVOR
    1.  Attendance: Joe Bradley, Dustin Michaels, Skylar Rigsby, Kim Long, Gabe Ferrell, Shamus Moore, Jonathan Rainey, Amanda Currier, Erin Hinton and Chris and Nikki Schmitz
      1. Guests: Ryan Bradley
  2. Start of Meeting
    1. Previous Minutes
      1. Skylar makes a motion to approve previous minutes, Dustin seconds, ALL IN FAVOR
    2. Financial Reviews
      1. $44,129.94 as of March 31st
      2. March bought in $9,930- mostly registration
        1. Spent $1,505 on referees
        2. Spent ~$3,488 on goals
        3. Concession- discussed opening a second account for concession
      3. Outstanding Balance
        1. Painting the fields
          1. Braden Hinton- 3 hours 30 minutes, Dominic Acuna- 3 hours, Drake Rainey- 3 hours, Joe Bradley- 17 hours and Logan Doyals- 9 hours and 15 minutes
            1. Chris made a motion to approve payments to the above mentioned for painting, Nikki seconds, ALL IN FAVOR
        2. 66 Ink- $2,702
        3. OSA- $20
        4. More checks- ~$150 (2 sets of checks=200)
          1. Skylar makes a motion to approve outstanding balances, Jonathan approves, ALL IN FAVOR
  3. TopSoccer
    1. Schedule
      1. April 13, April 28, and May 12 with March 31st rescheduled for May 26
      2. Volunteers
        1. Google forms
      3. Expectations
  4. Highschool
    1. WSC Night
      1. WSC night April 14th against Clinton
  5. Website/Communication
    1. Website
      1. Updates and adding this weekend’s schedule
      2. State Tournament promotion
  6. Fundraiser & Capital Improvements
    1. Donations
      1. Jonathan gained several more sponsors
    2. New banners/need to order
      1. Received new one for BancFirst
    3. New updates
      1. Options
        1. Different sponsor prices for different sizes
        2. Changeable signs (field sign sponsors)
    4. Thank You Letter
      1. Kim will print a general letter to sponsors for tax purposes
  7. Facility Improvements and Updates
    1. Storage
      1. City is talking about doing something about our storage
    2. Sidewalk
      1. $3,500 concrete for sidewalk from north side of facility to concession
        1. Waiting on city to approve
    3. Lights
      1. Get more poles and add LEDs (3-4 lights per pole)
    4. Utility vehicle
    5. Dirt/Sound
      1. Need sand or dirt to level fields
    6. Anchors
      1. Corkscrew with concrete on top to hook it to the top that lay down so they can mow
        1. Fields 13, 4, 5 (East side)
  8. Referee
    1. Paying refs
      1. Use Arbiter to pay refs
        1. Waiting for Crockett to get back with Amanda or Joe
    2. Evaluations
      1. 15-16 evaluations turned in
      2. Parent feedback was that the refs were professional and did well
      3. U8 games- tell refs to stay in the middle and not retrieve balls, utilize whistle, etc.
      4. Have refs get there 30 minutes early
    3. Referee Assignor pay
      1. Skylar makes a motion to pay Amanda $600 for season, Chris seconds, ALL IN FAVOR
    4. Reimbursing ref certification course
      1. Don’t reimburse refs for their course until they ref
  1. Coaching Education
    1. App
      1. Mojo is ~$2,000/season
    2. United Soccer Coaching Foundation 1, 2, 3 ($50/participant)
      1. Need 12-15 for Adam or an equal to come out here
    3. Coaching Supplies
      1. Balls, targets, cones and bags for coaches with our logo
        1. 200-300 balls for about $800
        2. Skylar will research options and present at next meeting
  2. Competitive
    1. Update
      1. U13 has schedule finished but may have to reschedule some
    2. June 2nd and 3rd Tryouts
      1. Need to start advertising
      2. 1 hour sessions with U11/ U12 at 6 pm, u13/U14 at 7pm and U15/U16 at 8pm for Friday and Saturday at 1 pm, 2 pm, and 3 pm (show up early if they want to warm up)
        1. Back-up date of Sunday, June 3
        2. Players will show up for the age group that they are trying out for
        3. Evaluate players and give goals to improve
    3. Uniforms
      1. Same uniforms for competitive and get them from soccer.com or Soccer USA
        1. Coaches can get a coach package at soccer.com
  3. Recreational
    1. Weatherford April 1
      1. Went well
    2. Weatherford April 8
      1. Schedule will change some
      2. Flags, stakes, fix nets
      3. Board members
        1. Let Joe know if we can’t help
        2. Skylar will spearhead this weekend
      4. Ribbon cutting this weekend at 11:00
    3. Clinton April 15
      1. Deadline is approaching to withdraw from this weekend
    4. Elk City April 22
      1. Deadline is approaching to withdraw from this weekend
    5. End of Season Tournament April 29
      1. Medals have arrived
      2. Board members attending/working?
      3. Concession
      4. Field prep
    6. Promotion
      1. Joe has emailed everyone on this side of the state to promote the tournament
      2. Won’t be charged until after tournament
    7. Photographer
      1. Use Malone for pictures or we will lose him
  4. Academy
    1. Every Monday and Tuesday
      1. U10 girls is the only group struggling with attendance
    2. Coaches
  5. Summer Futsal
    1. Dates
      1. Begin after June 1 and ends around August 1
    2. Games
      1. 12 games
    3. Teams
      1. Woodward and Alva are showing interest so we will need coordinate
  6. State Tournament
    1. June 9-11 with June 23-25 as make-up date
    2. Golf Carts (8-10 needed)
      1. Merrick Vandersee is check-in on these; Erin will check the status with her
      2. 5 for refs, 2 for ice runs and 2 for OSA staff
    3. Goals
      1. Order 1 more set of goals like we just bought
    4. Concession
      1. Highschool concession ran by competitive team as a fundraiser
      2. Grill and food warmer
        1. Chris makes a motion to purchase a food warmer and grill ($800 total), Gabe seconds, ALL IN FAVOR
        2. Chris makes a motion to purchase ice chest and tables for about $300, Shamus seconds, ALL IN FAVOR
    5. Need to order
      1. Feather flags for concession and parking w/Weatherford seal on top
      2. Banners
        1. Skylar makes a motion to purchase anything needed, Shamus seconds, ALL IN FAVOR
    6. Parking
      1. Flow of parking
  7. Next meeting
    1. Explore the option of ground up asphalt or something where we park along the road to minimize blowing dirt, stickers, etc.
  8. Adjournment– Nikki makes a motion to adjourn, Gabe seconds, ALL IN FAVOR
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