
Board Meeting Minutes
April 6, 2022, 7:30 pm
Minutes for WSC Board Meeting
April 6, 2022, 7:30 pm
City Hall
- Call to Order: Nikki makes a motion to begin meeting at 7:42 pm, Chris seconds, ALL IN FAVOR
- Attendance: Joe Bradley, Jonathan Berrong, Nolan and Emily Wallace, Clint Scott, Kim Long, Sarah Nicholas, Sarah Shulz, Petra Se, Shamus Moore and Chris and Nikki Schmitz
- Guest Amanda Currier, Ryan Bradley, Kyle Hurt and Tisha TallBear
- Attendance: Joe Bradley, Jonathan Berrong, Nolan and Emily Wallace, Clint Scott, Kim Long, Sarah Nicholas, Sarah Shulz, Petra Se, Shamus Moore and Chris and Nikki Schmitz
- Start of Meeting
- Review of previous minutes
- Petra makes a motion to approve previous minutes, Dustin seconds, ALL IN FAVOR
- Financial Review
- Current Balance $35,053.71
- Expenditures
- Referee fees
- Trophies/medals
- Expenditures
- Current Balance $35,053.71
- Review of previous minutes
- Balances to be reviewed
- Balances
- 66 ink- $3,405.50
- Banners- $744.56
- Nikki makes a motion to approve paying Jonathan $744.56 for banner reimbursement, Sarah S. second, ALL IN FAVOR
- OSA- paid in full
- Field painting (Joe 6 hours)
- Chris makes a motion to pay Joe $120, Clint seconds, ALL IN FAVOR
- Tautfest Banner
- We will pay for 2 signs ($120 each) and a banner in return for a refrigerator for the ref house
- 501c3 status-Filing/Audit
- Checking into using Merryman CPA
- Balances
- Spring 2022 Season
- April 9 at Clinton
- April 16th in house
- Nol’s will be there
- Field set up
- Flags out and fields signs set up
- April 23- tournament day
- WSC set up concession stand
- Order food from Sam’s
- We will set up a sign-up sheet for times to work concession
- WSC set up concession stand
- End of Season Tournament April 22, 23, 24
- Field Marshalls- times
- Field set up
- Goals/Nets need fixed
- Signs- field #s
- Trash cans need to be moved near exit points and secured
- Flags
- Field Marshalls-times
- Field Set up
- Flags and signs set up on Thursday
- Game set up
- Pool play for U8s
- Top teams will advance to finals
- U6 is Co-ed
- Tournament T-shirt
- Print and logo for tournament- order ahead and receive at tournament
- Photographer
- Would like to have Steven Wheeler a photographer to take team and action shots to order
- Rules
- Wins- most wins in bracket, goal differential, head-to-head, goals for, goals against advances
- For disputes, we will review as needed and board will vote and make a decision for no fee
- Have rules posted on website
- U6 and U8- all kicks are indirect
- Make sure the referees are checking rosters at least at the first game of the tournament
- Follow US soccer rules
- Wins- most wins in bracket, goal differential, head-to-head, goals for, goals against advances
- Weather
- Lightning will delay games
- Fall 2022
- Games
- Weatherford supplies the majority of teams, so games will be held in Weatherford. We will have an in-house schedule and Clinton and Elk City can have open days that we can go there to play extra games
- Invitational Tournament
- Weekend of Sept. 23, 24, 25th
- U6 and up
- Deadline- Sept. 14th
- Weekend of Sept. 23, 24, 25th
- Games
- Fall registration
- Fees and deadlines
- Deadline to register is Aug. 24, hard deadline (late fee $25) Aug. 31st
- Festival dates
- October 8, 15 and 29th in house
- Fees and deadlines
- Coach Education
- Obtaining and retaining coaches
- Purchase equipment for coaches
- To be discussed at next meeting
- Purchase equipment for coaches
- Obtaining and retaining coaches
- Referee
- Obtaining and retaining referees
- Ideas to obtain and retain referees
- Hold a class on a Saturday to get the trained
- Ideas to obtain and retain referees
- Amanda Currier will work with Emily to learn the position and decide if she wants to become the referee assignor
- Obtaining and retaining referees
- Academy and Competitive Teams
- Registration fee
- $150
- Team account
- Team and coach responsible as far as coaching fees and/or tournament fees
- Uniforms and logo
- Sarah N makes a motion to accept $150 registration fee for Academy and Competitive teams and to have the same uniforms as the tournament teams in recreational league, Chris seconds, ALL IN FAVOR
- Registration fee
- Website
- Need to add sponsors to website
- Improvements/additions
- Playset and benches
- Propose to the City to purchase a play set with benches and a fence
- Gator or golf cart
- Ask for a gator or 2 for our complex
- Lights
- Joe talked to Mike about getting lights adjusted and he said that the trucks that can reach them are all broken down right now
- Playset and benches
- Futsal
- We are only 1 of 4 cities with futsal registration
- Futsal goals and balls
- 4 Goals (fold a goal)
- 4 Futsal- $3090 ($1545 per pair)
- 4 flat (rebounders)- $485 each
- 2 portable – $800/pair
- 1 full size goal for field 2 (portable fold a goal) $3500 for a pair
- 4 Goals (fold a goal)
- Games
- 8 games starting June 1
- Let teams decide and get their own jerseys
- Fees
- Registration-
- $45/child player, late $25
- $65/adult player, late $25
- Nikki makes a motion to approve above fees for Futsal registration, Chris seconds, ALL IN FAVOR
- Referees
- Registration-
- By-laws, mission statement
- Go off of OSA and FIFA
- Need to integrate into our by-laws
- We need to send $75 to OSA and the by-laws
- Go off of OSA and FIFA
- Top Soccer
- Need to identify goals in colors
- Have enough balls and targets
- Need to have enough help
- Adjournment- Nikki makes a motion to adjourn at 10:51, Kim seconds, ALL IN FAVOR
Next meeting May 4th, 7:30pm at City Hall