
Board Meeting Minutes
February 8, 2023, 8:00 pm
Minutes for WSC Board Meeting
February 8, 2023, 8:00 pm
City Hall
- Call to Order: Nikki makes a motion to begin meeting at 7:39 pm, Skylar seconds, ALL IN FAVOR
- Attendance: Joe and Julie Bradley, Shamus Moore, Dustin Michaels, Jonathan Rainey, Skylar Rigsby, Ray and Kim Long, Sarah Nicholas, Gabe Ferrell, Amanda Currier and Chris and Nikki Schmitz
- Guests
- Brent Glover, Reggy Yount, Kyle Hurt and Clint Scott
- Guests
- Attendance: Joe and Julie Bradley, Shamus Moore, Dustin Michaels, Jonathan Rainey, Skylar Rigsby, Ray and Kim Long, Sarah Nicholas, Gabe Ferrell, Amanda Currier and Chris and Nikki Schmitz
- Start of Meeting
- Financial review
- Current balance $40,621.93 (Previously $35,109.51)
- $7,280 in registration
- Paid $129 for GotSport
- $200 for competitive team has not come out yet
- $125 bill for Rick Payne accountant for 1099
- Nikki makes a motion to pay Rick Payne approximately $300 for accounting fees, Sarah seconds, ALL IN FAVOR
- OSA
- Will be billed monthly and will have a due date
- Skylar makes a motion to approve financials, Shamus seconds, ALL IN FAVOR
- Outstanding balances
- Ref fees
- 66 Ink will be coming up
- Current balance $40,621.93 (Previously $35,109.51)
- Review previous minutes
- Skylar makes amotion to approve previous minutes, Dustin seconds, ALL IN FAVOR
- Financial review
- TOPSoccer
- Schedule
- March 31, April 13, April 28 and May 12
- These are Fridays and one Thursday running for about an hour
- March 31, April 13, April 28 and May 12
- Volunteers
- Will need lots of volunteers
- Grants
- Amanda and Dustin will look into grants for TOPSoccer
- Partnership with YMCA
- Brent mentions partnering with the YMCA since they do the same thing.
- Schedule
- Website
- Text
- Send texts to people in the community for $30
- Sarah makes a motion to approve the $30 for texts, Skylar seconds, ALL IN FAVOR
- Brochures
- Continue using. Will send out again in May
- Web layout
- Organize by category to make more efficient
- Sarah mentions adding a link for the app
- Coaching Education
- Drills
- Sportsmanship
- Communication
- Working on linking all social media platforms together
- Posting pictures
- Sarah has a zip drive with ½ the photos from Wheeler. Will get another one with the rest
- GotSport
- When having issues, clearing history/cache/cookies usually fixes the issue
- Text
- Committee Status
- Nothing new at this time
- Committee status
- Donations
- Seek out lots of businesses for donations for food and money
- Brent Glover will help any way possible with sponsors and donations
- Sarah makes motion to nominate Jonathan Rainey as Head of Donor Promotions and Skylar as assistant donor of promotions, Chris seconds, ALL IN FAVOR
- Seek out lots of businesses for donations for food and money
- Facility
- Need crosswalks and speedbumps
- 4v4 tournaments between festivals
- Donations
- AGM OSA meeting
- Adult State Cup
- Wanting to bring this back (1-2 per club)
- 7v7 on U10 field
- Wanting to bring this back (1-2 per club)
- Referee
- Webinars- fill up very quickly
- Coaches
- OSA will have Adam do zoom meetings for coaching education of specific topics
- Adult State Cup
- Coaching
- Coaching education
- Focus on age-appropriate drills and ideas
- Help younger coaches
- Goal is to make better coaches
- Survey
- Sarah will create a survey to check in with coaches and check preferences for different things
- Send out survey now and have feedback by Feb. 24
- Coaching education
- Referee
- Assignor
- Course is February 16
- Ref Clinic
- In-house ref clinic for refs under 13
- Assignor
- Competitive
- Camp
- ID camp if we want
- Tryouts
- Possibly May 12 and 13th
- Camp
- Recreational
- Retention
- 49% retention of eligible players to maintain team or it will be dispersed
- Coach selection
- No longer an option on registration
- Registration
- In-person registration Monday, February 13 at the Futsal building
- Schedule
- Weatherford April 1
- In-house: April 8 (if can’t play, then will forfeit game)
- Clinton: April 15
- Elk City: April 22
- End of Season: April 29
- Medals
- Sarah makes a motion to approve purchasing $2,000 worth of medals,
- Concession
- Skylar makes a motion to approve spending about $1,100 on concession food from Sam’s, Shamus seconds, ALL IN FAVOR
- Ray makes a motion to approve spending $6,000 on concession for the season, Nikki seconds, ALL IN FAVOR
- Field prep
- Field 2 moveable goals
- Needing to get 3 sets
- Order new ones if we can find them, if not, we may see if we can use some from Clinton
- Needing to get 3 sets
- Materials
- Replace flags as needed
- Nikki makes a motion to purchase tape measures for $150, Sarah seconds, ALL IN FAVOR
- Field 2 moveable goals
- Promotion
- Ways to promote the tournament
- Teams
- Open tournament up to surrounding towns (Woodward, Harrah, El Reno, Altus)
- Medals
- Attendance
- Each team will automatically attend the festivals unless they let us know that they are opting out
- Coaches’ Meeting
- February 28 at Futsal building at 7:30
- Retention
- Academy
- Academy nights begin March 7th (U8) and March 8th (U10)
- Joe will send out emails to inform
- Academy nights begin March 7th (U8) and March 8th (U10)
- Futsal
- Referees
- Coaches/Parents ref own games U7 to U14
- U15+ need referee
- Concession
- Caywood set up sign ups
- Scorekeeper
- Have a parent or coach keep score
- Referees
- Adjournment