
Board Meeting Minutes
March 1, 2023, 7:30 pm
Minutes for WSC Board Meeting
March 1, 2023, 7:30 pm
City Hall
- Call to Order: Nikki makes a motion to begin meeting at 7:43 pm, Shamus seconds, ALL IN FAVOR
- Attendance: Joe and Julie Bradley, Shamus Moore, Skylar Rigsby, Ray and Kim Long, Gabe Ferrell, Amanda Currier, Dustin Michaels and Chris and Nikki Schmitz
- Start of Meeting
- Previous Minutes
- Financial Reviews
- $43,658.77 current balance (will add about $3,000 so balance will be about $46,000)
- Nikki makes a motion to approve previous financials, Shamus seconds, ALL IN FAVOR
- Outstanding Balances
- Accountant will write a letter to the IRS about the penalty they are charging due to late filing.
- GotSport- owe about$163
- Chamber of Commerce
- $200 per year for non-profit organizations
- Promote our organization
- Dustin makes a motion to join chamber, Shamus seconds, ALL IN FAVOR
- Promote our organization
- $200 per year for non-profit organizations
- TOPSoccer
- Schedule
- Friday, March 31st , April 13th, April 28th and May 12th from 6:30-7:30
- Volunteers
- There is a place to register on the website
- Google forms
- Days that you can and can’t work
- There is a place to register on the website
- Registration forms
- There is a place to register on the website
- Schedule
- Website/Communication
- Check it over and let Jonathan know about any errors
- Exploration Committee
- Registration
- Chris and Nikki are checking out alternate avenues
- Demosphere – like GotSport
- Google Forms can be a back-up for building teams and performing other tasks
- Facility
- Erin Hinton will investigate facility improvements/safety
- Connex for storage
- Approximately $2,600 for a 10 x 20
- Meet with Mike to see if we can set a temporary storage unit
- Skylar makes a motion to purchase a temporary storage unit for up to $4,000, Chris seconds
- Joe would like Skylar to put a proposal together to present to the city to expand the existing building
- Dirt
- Fill holes
- Lights
- Adjusted
- Timers
- Mowing
- Schedule
- Connex for storage
- Erin Hinton will investigate facility improvements/safety
- Tournament
- Dustin and Amanda are looking at ways to promote our tournaments
- Reach out to Alva, Enid, Woodward, etc.
- Dustin and Amanda are looking at ways to promote our tournaments
- Banquet
- Julie and Skylar will help organize a banquet for current and potential donors
- Rules
- Shamus and Julie will work on improving tournament rules
- Registration
- Referee
- Ref Clinic- May 18
- Will help the referees become certified and younger refs to receive training
- 8-12 classroom, 12-? Field/hands on with signaling and whistle blowing
- Ray makes a motion to purchase up to $200 of food for the refs, Skylar seconds, ALL IN FAVOR
- Will help the referees become certified and younger refs to receive training
- Rules update
- No drop kicks or punts in Futsal
- Clinton and Elk City
- Encourage them to follow same rules and to use game cards
- Fields numbered and marked
- Adequate number of refs per game/age group
- Tournaments
- Sporting is having a tournament soon if any refs want to go
- Evaluation
- Have Callum help Amanda with evaluating refs
- Ref Clinic- May 18
- Coaching Education
- United Soccer Coaching Foundation 1, 2, 3
- Adam Kenes or another instructor
- $50/participant for about 4hours
- See if we can get sponsors to help pay for the participants
- 10-15 participants
- Google form prior to coaches’ meeting as an interest inventory
- $50/participant for about 4hours
- Adam Kenes or another instructor
- Barcelona
- Training
- 6-8 player side games
- Training
- Technique App
- Coaches can see what the kids are working on
- Players check in via the app
- Can be individual fee or club fee
- Coaches can see what the kids are working on
- Mojo
- United Soccer Coaching Foundation 1, 2, 3
- Competitive
- Update
- U13 had to get new uniforms because the others were discontinued
- Shamus makes a motion to gain board approval before we use any sponsor logo on anything associated with WSC (uniforms, equipment, etc.), Ray seconds, ALL IN FAVOR
- Tryouts
- June 2nd and/or 3rd
- Camp in May
- Coaches
- Gabe U12 boys
- Dustin, Clint and Marshall for U12 Girls?
- D License- supposed to be working towards it within a year
- Update
- Recreational
- Concession
- Gabe and Jennifer will work on concession and Chris and Nikki will help
- Medals
- Medals are ordered
- Photos
- Newspaper photographer reached out and is willing to take photos at all our home games
- Maybe have a QR code or order form for coaches to have team photos or to allow parents to order
- Newspaper photographer reached out and is willing to take photos at all our home games
- Field prep
- Nets
- Clips on nets
- Flags
- Magnetic flags
- $1,000 for flags (allotted)
- Magnetic flags
- If you go out and work, send in the GroupMe what you did
- Joe will get a list together
- Goals (PEVO)
- Chris makes a motion for 4 PEVO channel series goals for $9,000, Nikki seconds, ALL IN FAVOR
- Coaches
- Assigning people to call coaches per age group
- U12 Skylar- boys
- U10 Dustin and Amanda
- U8 Joe and Julie
- U6 Ray and Kim
- Deadline is Sunday to get coaches
- Meeting Wednesday, March 8 at 7:30 at City Hall
- Assigning people to call coaches per age group
- Age groups
- Will make it work with U13s and where the teams can still go to tournaments if they choose and those players can still play in western OK league
- Nets
- Concession
- Academy
- Start date March 20th (U8) and March (14th) U 10
- Futsal
- Adults
- 2 groups
- Advanced and beginning groups
- 2 groups
- Adults
- State tournament
- Concession
- Hotdog warmer/cooker $240
- Popcorn machine $205
- Nikki makes a motion to purchase a hotdog warmer/cooker and popcorn machine for about $500, Amanda seconds, ALL IN FAVOR
- Things to order (added to above items)
- 66 Ink
- Feather flags for parking and concession- about $800
- Field map layout for tournament
- Driving direction yard signs- about
- Parking
- On north side
- Enter in front of Futsal and exit at rodeo
- By field 1
- Enter from lark and exit behind softball fields
- On north side
- Bumper walls for field separation
- 66 Ink
- Golf carts
- Checking to get 10 golf carts or gators rented
- Participation
- Projecting about 150 teams at tournament
- Projected revenue for city $340,745
- Ask hotel/motel for $15,000
- Projecting about 150 teams at tournament
- Concession
- Adjournment- Gabe makes a motion to adjourn at 10:50, Kim seconds, ALL IN FAVOR