
Board Meeting Minutes
October 5, 2022 at 7:30 pm
Weatherford Soccer Club
Board Meeting
October 5, 2022 at 7:30 pm
Weatherford City Hall
- Call to Order- Nikki makes a motion to begin meeting at 7:39, Chris seconds, ALL IN FAVOR
- Attendance: Joe Bradley, Shamus Moore, Amanda Currier, Ray and Kim Long, and Chris and Nikki Schmitz
- Guests: Gabe Ferrell, Skylar Rigsby, Erin Hinton and Jonathan Rainey
- Attendance: Joe Bradley, Shamus Moore, Amanda Currier, Ray and Kim Long, and Chris and Nikki Schmitz
- Start of Meeting
- Review previous minutes
- Chris makes a motion to approve previous minutes, Shamus seconds, ALL IN FAVOR
- Financial Review
- Current Balance $37,946.57
- Activity statement
- $-3,853.57 Net
- Concessions
- $1,308 profit (spent $1,543)
- Activity statement
- Current Balance $37,946.57
- Review previous minutes
- Balances to be reviewed
- Balances
- Pay GotSport
- $354 outstanding balance
- Pay GotSport
- OSA fees
- $4,667 outstanding balance
- 66 Ink
- $4,272 outstanding balance
- Tournament Fees to GotSport
- $645 outstanding balance
- Chris makes a motion to approve payment amounts mentioned above, Shamus seconds, ALL IN FAVOR
- Painting field employee pay
- Drake (4 hours) and Joe (8 hours)
- Nikki makes a motion to pay Drake and Joe for painting the fields, Shamus seconds, ALL IN FAVOR
- Drake (4 hours) and Joe (8 hours)
- Balances
- Uniform Status
- Outcome
- We ordered a bulk order prior to season and have quite a few left over
- Future Plan
- Chris will address issues with 66 Ink and have coaches take the jerseys to 66 Ink and get the numbers if they need/want them for tournaments
- Outcome
- Registration Futsal
- Deadline
- October 14 is the deadline (may have to push this date back)
- Uniforms
- Targets or team coordinates colors
- Tournament
- Winter season 1
- 8 games in total
- Winter Season 2
- Open tournament in February 17, 18 and 19
- Host high school tournament (end of Jan.)
- Winter season 1
- Deadline
- Tournament Outcome
- Things that went well
- Refs did pretty well
- Referee
- Use seasoned refs or the ones that have been doing well for championship games
- Have refs hold their calls until play continues when fouls or other incidents occur
- Refs do not need to chase the ball and place it each time for the younger kids
- Have the refs ask the kids what the call is (younger ages especially) to help teach them the game
- Have evaluation form to evaluate refs
- Things to improve
- Need more dumpsters
- Things that went well
- Festival 10-8-22
- Concession
- Scheduling concession staffing
- Kim reached out to Kaytie Caywood and she will schedule via sign-up genius
- Restocking
- Gave and Jennifer will take inventory and purchase anything else that is needed
- Scheduling concession staffing
- Teams
- 5 Cordell, 9 Elk City, 18 Clinton, and 28 Weatherford
- 58 games in total
- Scheduling
- 2 hour blocks for u10 and u12 and separated males and females into “zones”
- Elk City and Cordell had specific request for afternoon games
- Games will end after 8:00pm and begin at 8:00 am
- Field Setup
- Field 13 and 6-11 will be painted October 6
- Work on fields Friday
- Referees
- Meeting/rest area
- Tent near the fence for the refs to sit under (may try to get some with sides for the tents)
- Food/Hydration
- Evaluation
- Board members complete the evaluation forms for refs as available
- Meeting/rest area
- Field Marshals
- Shamus will set up designated time slots for marshals
- Concession
- Upcoming Festivals
- Elk City (10-22)
- Deadline to decline is 10-12
- Clinton (10-29)
- Deadline to decline is 10-19
- Follow-up meeting with Western Oklahoma Clubs November 9th
- Spring Schedule
- Host an open season tournament in the spring
- Elk City (10-22)
- Referees
- Status
- 17 refs for this weekend that have completed form
- Assignor
- Waiting to hear back about status
- Assessment/Evaluation
- Have forms for board to evaluate refs (possibly)
- Expectations for all refs appearance and professionalism
- Tuck in shirts, pull up socks, black shoes and black socks
- Game cards
- Must sign and be turned in before receiving payment
- Reimbursement for referee certification
- Need to pay approximately $1,800 for reimbursement
- Approve Amanda’s pay
- Chris makes a motion to pay Amanda $700 for fall season, Nikki seconds, ALL IN FAVOR
- Paying refs
- Email to parent and/or ref with hours and amount earned
- Status
- Coach Education
- Clinic
- Tentatively the 2nd weekend of November as an extension of previous course (7v7 and 9v9)
- Coaching Mentorship
- Joe is using the Academy nights as a tool by posting the lesson plans
- Competitive
- Team
- 2-2 for season
- Cosmos tournament- came in 2nd
- Team
- Clinic
- Academy
- Recap from coaches’ meeting
- Age groups have been fluctuating in numbers but a good turn out each time
- Objective
- Kids are learning moves that the coaches may not know. The main focus is footwork
- Wanting to get coaches more comfortable and having coaches working together
- Tournaments
- Would like to see teams that are going to tournaments to register Academy, possibly
- Recap from coaches’ meeting
- Future events
- Spring Tournaments
- March 4 opening tournament
- Festival weekends for Spring
- Tentative dates March 4, March 25, April 1, April 15 and April 29 end of season tournament
- Spring Tournaments
- Adding members to the board
- Chris makes a motion to add Skylar Rigsby, Gabe Ferrell, Erin Hinton and Jonathan Rainey as At Large members of the board, Nikki seconds, ALL IN FAVOR
- Next meeting is November 2nd, 7:30pm
- Nikki makes a motion to adjourn at 9:33 pm, Chris seconds, ALL IN FAVOR