Weatherford Soccer Club Board Meeting 11.5.25 – Mike Brown Event Center/Futsal Building

IN ATTENDANCE

CALL TO ORDER

Motioned by: SKYLAR RIGSBY

Time: 7:34

APPROVAL OF MINUTES

Comments: NONE

Motioned by: RANDA CASTLEBERRY

Seconded by: JUSTIN MCKEOWN

Board Response: ALL IN FAVOR

FINACIAL REPORT

Reported by: JUSTIN MCKEOWN

Balance: $ 53,913.46

Comments: OSA fee of $310 due and Gotsport fee of $10 due. The 11v11 training was completed by Ariana Ramirez, Randa Castleberry, and Austin Little. The Fee was $75.00. Ariana will be reimbursed as agreed to in the previous meeting.

MOTION TO REIMBERSE RANDA AND AUSTIN THEIR $75.00 FEE BY: JENNA LOCKSTONE

SECONDED BY: ERIN HINTON

BOARD RESPONSE: ALL IN FAVOR

Motion to approve by: RANDA CASTLEBERRY

Seconded by: JENNA LOCKSTONE

Board Response: ALL IN FAVOR

FIELD MAINTENANCE

• We will need to get the new nets/other supplies put up/set up. Skylar suggested that it may be a good idea to wait until after the winter season is over.  
• Erin Hinton has 4, 45-foot-tall light poles that have been donated to WSC and he has the people lined up to set them free of charge. WCS will need to talk to the city about running the electricity for each pole.
• Need to look at lights to go onto the donated poles-Skylar will look into this.
• Field top dressing-Field 5 and 6.

Plan of Action: Erin said that Terrell will take care of the top dressing, we would just have to take care of the cost of sand. It would just need to be during an active growing season. Erin said he would continue to follow up on this.

EQUIPMENT NEEDS

• The air compressor has stopped working.
• Need a large, locked storage box to put Futsal supplies in.
• 2 Keypad locks for the maintenance door/concessions door.

Purchases made/to be made: None at this time.

Plan of Action: Skylar will go to Harbor Freight to get prices and will post for review.

WEBSITE

• Justin met with Jonathan Berrong and he feels like he can do most of the things needed. Berrong is just a phone call away.
• Needing an updated list of donors—66 Inc should have the most updated list/logos.
• Need to update email permissions/assignments.
• Drop box is full, look into a google drive.
• Need to run a traffic report for the website.

FUNDRAISING

• Needing an updated sponsor list with logos.

Plan of Action: Justin will contact 66 Ink.

CONCESSIONS

• Wrestling is interested in purchasing the remaining supplies.
• Futsal Concessions: Letting Competitive teams use it as a fundraiser.

MOTION TO SELL THE REMAINING ITEMS TO WRESTING BY: JENNA LOCKSTONE

SECONDED BY: ERIN HINTON

BOARD RESPONSE: ALL IN FAVOR

• There were questions/concerns about a volunteer parent demonstrating vulgar language while helping with the concession stand this last weekend.

COMPETITIVE/ACADEMY

• Satellite teams: Tito reached out wanting to know if it would be okay to use the WSC fields as his home fields under WSC. The boards concerns: The team would be considered under the WSC club, they would need to play under our logo and follow the WSC rules and regulations. To follow through the proper channels of WSC, the players would need to attend the next available tryout and any parent or coach that would like to be a part of this program would need to visit with the director of coaching and/or the WSC board. Tito will be informed and invited to our meetings.

Plan of Action: Skylar would like to come up with some kind of suggestion on this issue. Joe said he would be willing to take this issue to the OSA in some form of documented complaint/recommendation

• Parent code of conduct issue: When it becomes a board issue, what would be the steps:
  • The assigned committee of 3 board members will verbally reach out to all parties involved.
  • All parties will be brought Infront of the board if further intervention is needed.
  • Possible suspensions/boards discretion.

• Goalkeeper Training-Scott Hume

Payment: Board or Player? Will need to have a conversation with Scott, if the club pays for it, he’ll need to complete the SafeSport/Heads-up/Background check. Randa will visit with Scott about this situation.  

1 Hour on Friday at 5:30

MOTION TO PAY SCOTT HUME $50 FROM THE BOARD PLUS KID DONATION BY: JOE BRADLEY

SECONDED BY: RANDA CASTLEBERRY

BOARD RESPONSE: ALL IN FAVOR

RECREATION SOCCER

• Marshal Huser reviewed this Fall Season Feedback.

1. Subjects he touched on are:
   • URGANCY TO REVIVE AND EXPAND THE REC LEAGUE
   • SCHEDULING
   • COMMUNICATION

• TEAMS: Combined teams for smaller towns/Lottery.

Plan of Action: Table these items until next meeting.

FUTSAL

• Futsal camp-INVICTO and Cole

JAN 9^TH-11^TH CAMP DAYS, 9^TH-10^TH COACHES CLINIC

Plan of Action: Joe will visit with Dressell about this and get more information.

• FUTSAL TOURNAMENT: We will still plan to have our tournament on FEB 6^TH-8^TH.
• TEAMS VS OPEN PLAY: Depends on the registration numbers.
• PAYMENT: Adult registration 16+ CONTINUE TO BE FREE.
• Need to create a link for the tournament.

TOPSoccer

• NOVEMBER 21^ST
• DECEMBER 19^TH

Plan of Action: We are in need of more volunteers.

REFEREES

• Amanda told Skylar that the assigner is going good.
• Board is requesting referee feedback/mentors, rating plans.
• An issue was brought up about a non-licensed ref stepping in to cover-Skylar will follow up on this issue.

MOTION TO APPROVE CENTER PAY FOR U10 WITH NO AR FOR $45.00 BY: SKYLAR RIGSBY

SECONDED BY: RANDA CASTLEBERRY

BOARD RESPONSE: ALL IN FAVOR

NEW BUSINESS/SUGGESIONS

• Needing more volunteers/new people invites.
  • FUTSAL
  • REC

ELECTIONS/BYLAWS/OTHER TOPICS

• OSA nominations for members of WSC.

NEXT BOARD MEETING

Date: DECEMBER 3^RD, 2025                            

ADJOURNMENT

Motioned by: RANDA CASTLEBERRY

Seconded by: JUSTIN MCKEOWN

Time: 11:24 PM